Use safe tools!
Are you using apps or online tools and unsure if they’re safe? This guide helps you determine whether your tool is approved for use within the UU and suggests secure alternatives if it’s not. You can begin by selecting a category or simply typing the tool’s name.
IIf you can’t find a tool or have feedback, please let us know!
All tools and apps are categorized as follows:
This tool is supported by Utrecht University and is safe to use by all employees. Your data will not be sold or used for other commercial activities.
For information on how to get access, check the manual listed below.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Wordpress site through GW
If you want to host a website at the UU you can contact the GW faculty for a WordPress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.
Please do not use your own WordPress websites, use those provided to you by GW!
If a WordPress site won’t suit your needs, you can ask GW for safe alternatives.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe and can be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available
Preferred alternative: Edu.nl
Edu.nl is the safe and privacy-friendly tool for shortening long URL’s that is offered by SURF.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft teams
Microsoft teams offers the option to work and communicate in teams. You can work together on files and communicate with a group chat. You can also host group calls and make seperate channels (chats) for your group.
While ChatGPT (or a similar tool) can be a powerful tool, it’s important to be aware of the information you share in it. The tool can use your entered data for training purposes of the model. Therefore, do not share confidential, sensitive or personal information with ChatGPT, as this poses a risk to data privacy and security. ChatGPT is also based on machine learning and contains inherent biases or limitations. Be aware of this and take this into account when interpreting the generated content. Verify important information with reliable sources as necessary.
From an information security perspective, our desire is to offer a reliable tool that handles data confidentially and securely. It is not yet possible to indicate when – and if – this tool will be available.
Preferred alternative: Don't use AI tools for sensitive data.
If you use AI tools for sensitive data, they might store and use this data. Hereby, you are potentially contributing to a data leak.
The container platform offers the possibility to work with containers. A container is a unit within which (part of) an application can run. This can be rolled out fully automatically. Only Linux-based containers are supported within this service.
The unit within which this service is purchased is a Project/Namespace within OpenShift. When requested, it is determined in advance how much CPU and memory is required, these resources are allocated and charged within the environment, regardless of their use within the Project.
ITS provides within the container platform as part of the service:
• Network
• Openshift Console
• Making backups
• Restoring backups
• Monitoring
• Logging
• Automatic generation of SSL certificates
• Use of Helm Charts
• Auto deploy Dockerfile
• Auto deploy Devfile
• Load balancing
• Snapshots
Within the platform, Github Actions and ArgoCD are used for CI/CD and Loki for Stack Logging.
- This tool is not supported by Utrecht University and/or the IT Service Desk.
- Your data may not be safe.
- Your data may be used for commercial purposes.
- Your privacy (identity and/or data) is not guaranteed.
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: FindTime (Microsoft)
Office 365 includes the same functionality as many of its alternatives (Datumprikker, Doodle). When planning a meeting in Outlook, simply press Scheduling Poll (Dutch: Planningspeiling) to create a new poll.
This is a safe and reliable way to find the perfect time for your meeting.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Sharepoint
Sharepoint offers the wiki functionality for groups of people. It is easy to make your own wiki page and to add documents that you want to share, you can do this by creating a teamsite.
- This tool is not supported by Utrecht University and/or the IT Service Desk.
- Your data may not be safe.
- Your data may be used for commercial purposes.
- Privacy (identity and/or data) is not safeguarded.
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: FindTime (Microsoft)
Office 365 includes the same functionality as many of its alternatives (Datumprikker, Doodle). You simply download the plugin, set-up a list of dates and times. Then you all vote for your time and that’s it. This is a safe and reliable way to find the perfect time for your meeting.
Diagrams.net is a tool for creating Diagrams. It is browser based, and all the data resides in the user browser. You can safely use diagrams.net for non-sensitive data.
However, the tool is not supported by the UU, and we do not have a contract. The usage of this tool is at your own risk.
Diagrams.net offers multiple storage options, only one of which is safe.
When using diagrams.net, store your file on your computer in a Onedrive-synchronized folder.
Preferred alternative: Visio
Microsoft Visio is a part of Office 365 and freely available for all employees and students. It
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: OneDrive
In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly. This makes it much safer than public storage services such as Dropbox.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can safely use your credentials from Utrecht University to log on to this service.
Preferred alternative:
Edu.nl is the safe tool for shortening long URL’s that is offered by SURF. It is privacy-friendly and safe.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: OneNote
OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.
Office 365 includes the same functionality as many of its alternatives (Datumprikker, Doodle). When planning a meeting in Outlook, simply press Scheduling Poll (Dutch: Planningspeiling) to create a new poll.
This is a safe and reliable way to find the perfect time for your meeting.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
Formdesk is suppored by the UU. It is an alternative to all the unsafe tools as well as the other safe tool for forms (Microsoft Forms).
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft forms / Formdesk
Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
If you do not want to use Microsoft Forms, then Formdesk is also supported by the UU. More information about formdesk can be found here.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft forms
Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
If you do not want to use Microsoft Forms, then Formdesk is also supported by the UU.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Maileon
Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Wordpress site through GW
If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.
Please do not use your own wordpress websites, use those provided to you by GW!
For domain registrations, please use: this procedure.
For SSL certificates, please use: this service.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: OneDrive for Business
In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft forms
Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
If you do not want to use Microsoft Forms, then Formdesk is also supported by the UU.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: OneNote
OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.
This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: ITS service (through SURF)
If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.
Please do not use your own wordpress websites, use those provided to you by GW!
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: ITS hosting service
ITS offers a service for safely hosting virtual private servers. By hosting these servers through ITS you can be sure there are no shady activities conducted with your data.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
ITS offers a service for safely hosting virtual private servers. By hosting these servers through ITS you can be sure there are no shady activities conducted with your data.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
Jira is a project management tool that helps organize work based on priority, time estimates, and dependencies. It provides a visual overview of what everyone is working on. The tool is also uniquely qualified to support an Agile way of working. Scrum boards and Kanban boards are at the heart of the design.
Kaldi is no longer supported and therefore not safe to use.
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Letsencrypt certificates aren’t tied to the university
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: UU ITS SSL service (free)
The ITS department of the UU offers a free SSL service. This service is reviewed by the UU and safe to use.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Qualtrics
Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.
This tool is supported by Utrecht University and the IT Service Desk and it safe to use. Your data will not be sold or used for other commercial activities. You can use your Solis-id to log on to this service.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Please note that when you send mail via Mailchimp, it might be delivered in the spam folder of the recipient.
Preferred alternative: Maileon
Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Maileon
Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Sharepoint
Sharepoint offers the wiki functionality for groups of people. It is easy to make your own wiki page and to add documents that you want to share, you can do this by creating a teamsite.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Please note that when you send mail via Mailchimp, it might be delivered in the spam folder of the recipient.
Preferred alternative: Wooclap
Wooclap is the replacement application for Mentimeter, and it is a voting tool that allows you to easily encourage interaction with students. With Wooclap, students can use their phone or laptop during a lecture to answer questions posed by the lecturer. Wooclap can also be used to check students’ opinions on various statements, match information (such as matching a term to a definition) or create a word cloud. The results can be shown immediately, so that you as a teacher can elaborate on them during the lecture.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
Micorosft Teams is a versatile tool for every aspect of teamwork.
You can use Teams to communicate with your colleagues by having (group) chats and (group)(video)calls.
You can also use it to work together on a project by working together on shared files. You can also use it to create a wiki page for your team.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Microsoft Whiteboard is part of the Office 365 suite and can be found in the Office 365 menu.
This tool is supported by Utrecht University and is safe to use. Your data will not be sold or used for other commercial activities.
Preferred alternative:
Microsoft Word 365 has an option to perform live transcription via the dictate function. Please note that the audio will not be saved for future use.
This tool is supported by Utrecht University and is safe to use. Your data will not be sold or used for other commercial activities.
Preferred alternative:
Microsoft Word 365 Online has an option to perform automatic transcription of an existing audio file. To do this, use Word Online by logging in with your UU-account through Office.com, select Transcribe and upload your audio file. The UU license has a limit of 300 minutes of audio per month.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any UU data. The UU NVivo license only covers NVivo for Qualitative Analysis
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
Obsidian notepad is safe to use as an offline tool when keeping your note vaults on your UU Onedrive.
Using the Obsidian Sync service is NOT supported by the UU and therefore NOT considered safe. You may lose your data, of your data might get used for other purposes.
Preferred alternative: Microsoft OneNote
OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Onedrive For Business
- In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly.WARNING: the Onedrive for business is the Onedrive that you gain access to when logging in with your UU account! Please take care when logging in.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly.
Important: Please keep in mind that when you leave the university, the data on your OneDrive for Business will no longer be accessible. This also applies if it is linked to your mobile device for storing photos, videos, and documents.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Jira
Jira is a project management tool that helps organise work based on priority, time estimates and dependencies. It provides a visual overview of what everyone is working on. The tool is also uniquely qualified to support an Agile way of working. Scrum boards and Kanban boards are at the heart of the design.
Jira is offered as a service to various projects and teams within ITS and in the faculties as a save alternative to PivotalTracker.
Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.
This tool is supported by Utrecht University and the IT Service Desk and it safe to use. Your data will not be sold or used for other commercial activities. You can use your Solis-id to log on to this service.
Sharepoint is a tool that offers support for wiki services and file sharing among groups of people. You can create a ’teamsite’ where you can share files and knowledge with other people that are part of that team.
- This tool is not officially supported by Utrecht University and/or the IT Service Desk.
- Prefer using official supported UU applications for professional communication.
- In the event you need to communicate using other channels, consensus of security and privacy professionals is that Signal is one the safest messengers available (compared to WhatsApp, Telegram, etc.). We recommend the use of Signal in those cases.
- Keep UU data in UU environments. If need be, use Signal to inform people there is a file waiting for them.
Preferred alternative: Microsoft teams
Teams is a Microsoft application you can use to work together, chat with colleagues and share files. Everyone at the UU with an Office 365 account has access to this application. You can have one-on-one conversations as well as group conversations with your colleagues.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: OneNote
OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.
- This tool is not supported by Utrecht University and/or the IT Service Desk. Also, Skype for Business is discontinued.
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft Teams
Microsoft Teams is supported by the UU. This tool offer safe (video) calls and conferences over the internet. Microsoft Teams works for both internal and external colleagues.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft teams
Microsoft teams offers the option to work and communicate in teams. You can work together on files and communicate with a group chat. You can also host group calls and make seperate channels (chats) for your group.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
- This tool is not supported by Utrecht University and/or the IT Service Desk.
- Your data may not be safe.
- Privacy (identity and/or data) is not safeguarded.
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft Teams
Microsoft Teams is supported by the UU. This tool offer safe (video) calls and conferences over the internet. Microsoft Teams works for both internal and external colleagues.
SURFdrive is a personal cloudservice for the Dutch education and research. Your documents are kept safe and sound in the communitycloud.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
The SURF FileSender is a safe website to share large files. The files can be encryped (up to 2gb) with a password.
This services is approved to be used at the UU.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Qualtrics
Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.
This tool is supported by Utrecht University and the IT Service Desk and it safe to use. Your data will not be sold or used for other commercial activities. You can use your Solis-id to log on to this service.
| This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared. |
Preferred alternative:
Office 365 includes digital To-Do lists. You can make multiple lists, including lists for a group of people. This is a safe and reliable To-Do list.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: todo.microsoft.com
Office 365 includes digital To-Do lists. You can make multiple lists, including lists for a group of people. This is a safe and reliable To-Do list.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: ITS service (through SURF)
If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.
Please do not use your own wordpress websites, use those provided to you by GW!
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft Planner
Microsoft Planner is a safe alternative to Trello. It almost works the same.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Amberscript
Amberscript is a service to automatically convert speech to text. To get access, contact transcriptie@uu.nl. Please note: this is a pilot. Read more about the pilot here.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
The ITS department of the UU offers a free SSL service. This service is reviewed by the UU and safe to use.
ValidSign is a safe tool for signing documents with a legally valid digital signature. More information can be found on Intranet.
Please note that if you are a student as well as an employee, you need to contact the servicedesk to gain access to the tool.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft Stream or UU video platform
Microsoft Stream
MS Stream is part of Microsoft Office 365 and supported by the UU. It is an easy-to-use platform where you can safely share your videos. You can set permissions for each of your videos in order to make sure that they do not end up in the wrong hands.
The UU video platform for recording lecturers and knowledge clips
With the UU video platform you can record lectures in a lecture hall (especially for lecturers) or record knowledge clips with the press of a button. On this page, you can find what you need to get started. More information for employees on the intranet.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: ITS hosting service
ITS offers a service for safely hosting virtual private servers. By hosting these servers through ITS you can be sure there are no shady activities conducted with your data.
This tool is supported by Utrecht University and it safe to use. You need a license to use WebEx, please contact the IT Servicedesk for a license. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: SURFFileSender
The SURF FileSender is a safe website for sharing large files. The files can be encryped (up to 2gb) with a password. This services is approved to be used at the UU.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: SURFFileSender
The SURF FileSender is a safe website to share large files. The files can be encryped (up to 2gb) with a password.
This services is approved to be used at the UU.
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: Microsoft teams (or WhatsApp for Business)
- Teams is a Microsoft application you can use to work together, chat with colleagues and share files. Everyone at the UU with an Office 365 account has access to this application. You can have one-on-one conversations as well as group conversations with your colleagues.
- If you need WhatsApp, use the WhatsApp for Business app. Download it via your PlayStore or AppStore on your smartphone.
Wooclap is the replacement application for Mentimeter, and it is a voting tool that allows you to easily encourage interaction with students. With Wooclap, students can use their phone or laptop during a lecture to answer questions posed by the lecturer. Wooclap can also be used to check students’ opinions on various statements, match information (such as matching a term to a definition) or create a word cloud. The results can be shown immediately, so that you as a teacher can elaborate on them during the lecture.
This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.
Preferred alternative:
If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.
Please do not use your own wordpress websites, use those provided to you by GW!
- This tool is not supported by Utrecht University and/or the IT Service Desk
- Your data may not be safe
- Your data may be used for commercial purposes
- Your privacy (identity and/or data) is not guaranteed
- You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
Preferred alternative: UU ITS SSL service (free)
The ITS department of the UU offers a free SSL service. This service is reviewed by the UU and safe to use.
For domain registrations, please use: this procedure.
For website hosting, please use: this service.
Your videos on Youtube may be censored or you can be shadowbanned, depending on your content. Your videos may be used for commercial purposes.
Youtube only suited for publicly available videos (like on the UU Youtube channel). When uploading to Youtube you should always take the privacy of the people that are in the video into consideration. If you can use Microsoft Stream you should use that.
Preferred alternative: Microsoft Stream
Microsoft Stream
MS Stream is part of Microsoft Office 365 and supported by the UU. It is an easy-to-use platform where you can safely share your videos. You can set permissions for each of your videos in order to make sure that they do not end up in the wrong hands.
The UU video platform for recording lecturers and knowledge clips
With the UU video platform you can record lectures in a lecture hall (especially for lecturers) or record knowledge clips with the press of a button. On this page, you can find what you need to get started. More information for employees on the intranet.
Zoom adheres to the GDPR and thereby protects the privacy of the users. It also has the necessary security measures and certifications in place.
This makes Zoom safe to use for external communications.
As of now, the UU does not have any contracts or SLA-agreements with Zoom. Therefore, uptime and availability are not guaranteed. The service desk does not support Zoom, and we do not offer Zoom licenses to employees.
We therefore suggest the use of Microsoft Teams wherever possible as a preferred alternative to Zoom.
Preferred alternative: Microsoft Teams
Microsoft Teams is supported by the UU. This tool offer safe (video) calls and conferences over the internet. Microsoft Teams works for both internal and external colleagues.