Tools

Tooladvisor

Switch on Security!

Are you using internet tools and you’re not sure if they are safe? This guide can help you determine if your tool is safe to use within the UU and if not, which alternatives are available. You can start by selecting a category of simply type the name of your tool.

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  • Amberscript is not yet supported by Utrecht University and is only safe to use if there is a data processing agreement with Amberscript. Contact Bertil Schaart (b.m.s.schaart@uu.nl) for more information.

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    Wordpress site through GW

    If you want to host a website at the UU you can contact the GW faculty for a WordPress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.

    Please do not use your own WordPress websites, use those provided to you by GW!

    If a WordPress site won’t suit your needs, you can ask GW for safe alternatives.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Edu.nl

    Edu.nl is the safe tool for shortening long URL’s that is offered by SURF. It is privacy-friendly and safe.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Microsoft teams

    Microsoft teams offers the option to work and communicate in teams. You can work together on files and communicate with a group chat. You can also host group calls and make seperate channels (chats) for your group.

    • This tool is not supported by Utrecht University and/or the IT Service Desk.
    • Your data may not be safe.
    • Your data may be used for commercial purposes.
    • Your privacy (identity and/or data) is not guaranteed.
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Microsoft Findtime

    Office 365 includes the same functionality as many of its alternatives (Datumprikker, Doodle). You simply download the plugin, set-up a list of dates and times. Then you all vote for your time and that’s it. This is a safe and reliable way to find the perfect time for your meeting.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Sharepoint

    Sharepoint offers the wiki functionality for groups of people. It is easy to make your own wiki page and to add documents that you want to share, you can do this by creating a teamsite.

    • This tool is not supported by Utrecht University and/or the IT Service Desk.
    • Your data may not be safe.
    • Your data may be used for commercial purposes.
    • Privacy (identity and/or data) is not safeguarded.
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Microsoft Findtime

    Office 365 includes the same functionality as many of its alternatives (Datumprikker, Doodle). You simply download the plugin, set-up a list of dates and times. Then you all vote for your time and that’s it. This is a safe and reliable way to find the perfect time for your meeting.

     

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    OneDrive

    In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly. This makes it much safer than public storage services such as Dropbox.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    OneNote

    OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Formdesk is suppored by the UU. It is an alternative to all the unsafe tools as well as the other safe tool for forms (Microsoft Forms).

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Microsoft forms / Formdesk

    Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
    If you do not want to use Microsoft Forms, then Formdesk is also supported by the UU. More information about formdesk can be found here.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Microsoft forms

    Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
    If you do not want to use Microsoft Forms, then Formdesk is also supported by the UU.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Maileon

    Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Wordpress site through GW

    If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.

    Please do not use your own wordpress websites, use those provided to you by GW!

    For domain registrations, please use: this procedure.
    For SSL certificates, please use: this service.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    OneDrive for Business

    In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Microsoft forms

    Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.
    If you do not want to use Microsoft Forms, then Formdesk is also supported by the UU.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    OneNote

    OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.

    This tool is not supported by Utrecht University and/or the IT Service Desk

    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    ITS service (through SURF)

    If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.

    Please do not use your own wordpress websites, use those provided to you by GW!

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    ITS hosting service

    ITS offers a service for safely hosting virtual private servers. By hosting these servers through ITS you can be sure there are no shady activities conducted with your data.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    ITS offers a service for safely hosting virtual private servers. By hosting these servers through ITS you can be sure there are no shady activities conducted with your data.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Jira is a project management tool that helps organize work based on priority, time estimates, and dependencies. It provides a visual overview of what everyone is working on. The tool is also uniquely qualified to support an Agile way of working. Scrum boards and Kanban boards are at the heart of the design.

    This tool is supported by Utrecht University and is safe to use. Your data will not be sold or used for other commercial activities.

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for transcribing audio files, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Letsencrypt certificates aren’t tied to the university
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    UU ITS SSL service (free)

    The ITS department of the UU offers a free SSL service. This service is reviewed by the UU and safe to use.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Qualtrics

    Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.

    This tool is supported by Utrecht University and the IT Service Desk and it safe to use. Your data will not be sold or used for other commercial activities. You can use your Solis-id to log on to this service.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Please note that when you send mail via Mailchimp, it might be delivered in the spam folder of the recipient.

    Maileon

    Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Maileon

    Utrecht University currently supports the mailing-marketing tool Maileon. The templates of are in line with our Corporate Identity and with our privacy and safety regulations. A mail to all via Maileon is an e-mail in the layout of the Utrecht University that is sent to a selection of employees and/or students. The layout makes it immediately clear that the message is from Utrecht University, and statistics of your reach are kept. The sending of messages via Mailon is reliable.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Sharepoint

    Sharepoint offers the wiki functionality for groups of people. It is easy to make your own wiki page and to add documents that you want to share, you can do this by creating a teamsite.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Please note that when you send mail via Mailchimp, it might be delivered in the spam folder of the recipient.

    Wooclap

    Wooclap is the replacement application for Mentimeter, and it is a voting tool that allows you to easily encourage interaction with students. With Wooclap, students can use their phone or laptop during a lecture to answer questions posed by the lecturer. Wooclap can also be used to check students’ opinions on various statements, match information (such as matching a term to a definition) or create a word cloud. The results can be shown immediately, so that you as a teacher can elaborate on them during the lecture.

    Office 365 includes the same functionality as many of its alternatives (Datumprikker, Doodle). You simply download the plugin, set-up a list of dates and times. Then you all vote for your time and that’s it. This is a safe and reliable way to find the perfect time for your meeting.

     

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Microsoft forms is part of office 365. It allows you to easily set up online forms. You can view the results both as answers on the website as well as entries in an Excel sheet. Microsoft forms has a wide variety of question types.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Micorosft Teams is a versatile tool for every aspect of teamwork.

    You can use Teams to communicate with your colleagues by having (group) chats and (group)(video)calls.
    You can also use it to work together on a project by working together on shared files. You can also use it to create a wiki page for your team.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Microsoft Whiteboard is part of the Office 365 suite and can be found in the Office 365 menu.

    This tool is supported by Utrecht University and is safe to use. Your data will not be sold or used for other commercial activities.

    Microsoft Word 365 has an option to perform live transcription via the dictate function. Please note that the audio will not be saved for future use.

    This tool is supported by Utrecht University and is safe to use. Your data will not be sold or used for other commercial activities.

    Microsoft Word 365 Online has an option to perform automatic transcription of an existing audio file. To do this, use Word Online by logging in with your UU-account through Office.com, select Transcribe and upload your audio file. The UU license has a limit of 300 minutes of audio per month.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.
    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any UU data. The UU NVivo license only covers NVivo for Qualitative Analysis

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Onedrive For Business

    • In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly.WARNING: the Onedrive for business is the Onedrive that you gain access to when logging in with your UU account! Please take care when logging in.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    In Office 365 you have access to the storage service OneDrive. The capacity of this storage is 1 TB for every single user. You can use it for business data and private data as well. You are the only person with access to the files, unless you authorize one or more colleagues explicitly.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Jira

    Jira is a project management tool that helps organise work based on priority, time estimates and dependencies. It provides a visual overview of what everyone is working on. The tool is also uniquely qualified to support an Agile way of working. Scrum boards and Kanban boards are at the heart of the design.

    Jira is offered as a service to various projects and teams within ITS and in the faculties as a save alternative to PivotalTracker.

    Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.

    This tool is supported by Utrecht University and the IT Service Desk and it safe to use. Your data will not be sold or used for other commercial activities. You can use your Solis-id to log on to this service.

    Sharepoint is a tool that offers support for wiki services and file sharing among groups of people. You can create a ’teamsite’ where you can share files and knowledge with other people that are part of that team.

    • This tool is not officially supported by Utrecht University and/or the IT Service Desk.
    • Prefer using official supported UU applications for professional communication.
    • In the event you need to communicate using other channels, consensus of security and privacy professionals is that Signal is one the safest messengers available (compared to WhatsApp, Telegram, etc.). We recommend the use of Signal in those cases.
    • Keep UU data in UU environments. If need be, use Signal to inform people there is a file waiting for them.

     

    Microsoft teams

    Teams is a Microsoft application you can use to work together, chat with colleagues and share files. Everyone at the UU with an Office 365 account has access to this application. You can have one-on-one conversations as well as group conversations with your colleagues.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    OneNote

    OneNote is the note taking program that is part of office 365. It is supported by the UU and safe to use.

    • This tool is not supported by Utrecht University and/or the IT Service Desk. Also, Skype for Business is discontinued.
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Microsoft teams / Starleaf

    Microsoft Teams and Starleaf are both supported by the UU. These tools offer safe (video) calls and conferences over the internet. They work for both internal and external colleagues.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    Microsoft teams

    Microsoft teams offers the option to work and communicate in teams. You can work together on files and communicate with a group chat. You can also host group calls and make seperate channels (chats) for your group.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Starleaf is a safe tool for (video) calling and conferences that is supported by the UU.

    SURFdrive is a personal cloudservice for the Dutch education and research. Your documents are kept safe and sound in the communitycloud.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    The SURF FileSender is a safe website to share large files. The files can be encryped (up to 2gb) with a password.
    This services is approved to be used at the UU.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Qualtrics

    Qualtrics is a powerful online survey tool that enables students, researchers and other UU staff to create complex surveys that meet a variety of needs.

    This tool is supported by Utrecht University and the IT Service Desk and it safe to use. Your data will not be sold or used for other commercial activities. You can use your Solis-id to log on to this service.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Office 365 includes digital To-Do lists. You can make multiple lists, including lists for a group of people. This is a safe and reliable To-Do list.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    todo.microsoft.com

    Office 365 includes digital To-Do lists. You can make multiple lists, including lists for a group of people. This is a safe and reliable To-Do list.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    ITS service (through SURF)

    If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.

    Please do not use your own wordpress websites, use those provided to you by GW!

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Microsoft Planner

    Microsoft Planner is a safe alternative to Trello. It almost works the same.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Kaldi

    Kaldi is a service to automatically convert speech to text. If you want to use Kaldi for audio files containing personal data, please contact Bertil Schaart (b.m.s.schaart@uu.nl) for instructions.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    Edu.nl is the safe tool for shortening long URL’s that is offered by SURF. It is privacy-friendly and safe.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    The ITS department of the UU offers a free SSL service. This service is reviewed by the UU and safe to use.

    ValidSign is a safe tool for signing documents with a legally valid digital signature. More information can be found on Intranet.
    Please note that if you are a student as well as an employee, you need to contact the servicedesk to gain access to the tool.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Microsoft Stream

    Microsoft Stream is part of office 365 and supported by the UU.
    It is an easy-to-use platform where you can safely share your videos. You can set permissions for each of your videos in order to make sure that they do not end up in the wrong hands.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    ITS hosting service

    ITS offers a service for safely hosting virtual private servers. By hosting these servers through ITS you can be sure there are no shady activities conducted with your data.

    This tool is supported by Utrecht University and it safe to use. You need a license to use WebEx, please contact the IT Servicedesk for a license. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    SURFFileSender

    The SURF FileSender is a safe website for sharing large files. The files can be encryped (up to 2gb) with a password. This services is approved to be used at the UU.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    SURFFileSender

    The SURF FileSender is a safe website to share large files. The files can be encryped (up to 2gb) with a password.
    This services is approved to be used at the UU.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

    Microsoft teams (or WhatsApp for Business)

    • Teams is a Microsoft application you can use to work together, chat with colleagues and share files. Everyone at the UU with an Office 365 account has access to this application. You can have one-on-one conversations as well as group conversations with your colleagues.
    • If you need WhatsApp, use the WhatsApp for Business app. Download it via your PlayStore or AppStore on your smartphone.

    Wooclap is the replacement application for Mentimeter, and it is a voting tool that allows you to easily encourage interaction with students. With Wooclap, students can use their phone or laptop during a lecture to answer questions posed by the lecturer. Wooclap can also be used to check students’ opinions on various statements, match information (such as matching a term to a definition) or create a word cloud. The results can be shown immediately, so that you as a teacher can elaborate on them during the lecture.

    This tool is supported by Utrecht University and it safe to use. Your data will not be sold or used for other commercial activities. You can use your credentials from Utrecht University to log on to this service, your password will not be shared.

    If you want to host a website at the UU you can contact the GW faculty for a wordpress site. By using a wordpress site that is provided by GW you have a powerfull tool to host your website in a safe manner.

    Please do not use your own wordpress websites, use those provided to you by GW!

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

     

     

    UU ITS SSL service (free)

    The ITS department of the UU offers a free SSL service. This service is reviewed by the UU and safe to use.

    For domain registrations, please use: this procedure.
    For website hosting, please use: this service.

    Your videos on Youtube may be censored or you can be shadowbanned, depending on your content. Your videos may be used for commercial purposes.

    Youtube only suited for publicly available videos (like on the UU Youtube channel). When uploading to Youtube you should always take the privacy of the people that are in the video into consideration. If you can use Microsoft Stream you should use that.

    Microsoft Stream

    Microsoft Stream is part of office 365 and supported by the UU.
    It is an easy-to-use platform where you can safely share your videos. You can set permissions for each of your videos in order to make sure that they do not end up in the wrong hands.

    • This tool is not supported by Utrecht University and/or the IT Service Desk
    • Your data may not be safe
    • Your data may be used for commercial purposes
    • Your privacy (identity and/or data) is not guaranteed
    • You are not allowed to use this service for any sensitive UU data. You may only use it for data that is intended to be publicly available.

    Zoom is not allowed to use.

    Microsoft teams / Starleaf

    Microsoft Teams and Starleaf are both supported by the UU. These tools offer safe (video) calls and conferences over the internet. They work for both internal and external colleagues.